2019 Conference Display Area Request Form

Please Note:  This is a request form.  Filling out this request does not guarantee that you will be approved for display space.

Do not submit any payments until you have been officially approved. 

All requests must be submitted by May 15th

Purpose:  The Conference Display Area provides a space to connect the ministries of the local church, the Western Pennsylvania Conference, the General Agencies of the United Methodist Church, and the Christian community at large.  This is space that builds community, educates, and energizes God’s people to go boldly into the world making disciples for Jesus Christ.

General Guidelines: 

  • Materials to be displayed must not be contrary to the Social Principles of The United Methodist Church according to the 2016 Book of Discipline.
  • Fees are affixed for the purpose of defraying the cost incurred by the Conference for renting tables, chairs, etc.
  • All material must fit on an 8’ X 2.5’ table in the allotted space.  Vendors must display only in their allotted area.
  • All freestanding items (anything not on the table) must be approved by the Display Room Coordinator prior to Annual Conference and must fit in the allotted area.
  • Table cloths and skirts must be used on every table and are the responsibility of the vendor.  Tables without coverings will not be permitted.
  • Vendors may NOT distribute food or drink without prior approval from the Display Room Coordinator. 
  • If you require electricity, please bring a 25-foot extension cord and power strip.
  • Please be sure to use a locking box and/or have an attendant at your table at all times if you plan to have any kind of donation collection.  

Registration and Payment (Only after Approval)

  • All vendors must pre-register for annual conference prior to their arrival. Once approved, Register Here. This can be completed one week prior to set-up day.  
  • Payments for display spaces may be made online via credit card or paid directly to the Conference Treasurer’s Office enter via check, credit card, or internal transfer.
  • Checks should be made out to WPA Conference. Please be sure to include your agency name.  If mailing a payment, mail to:
    • WPA CONFERENCE
    • C/O Accounts Receivable
    • P.O. BOX 5002
    • CRANBERRY TWP, PA 16066-0002

Setup/Take-down days

  • Setup: Wednesday, June 5 from 8am - 9pm
  • Take-Down: Saturday, June 8 from 5pm-6pm

Room Hours

  • Thursday-Friday: 8am - 10pm
  • Saturday: 8am-5pm 

Questions?  Contact Bill Jacka

  • Email: Bill.Jacka@wpaumc.org
  • Cell: 412-780-1278

 

*Agency/Group/Team Name

Contact Information:

*First Name
*Last Name
*Address 1
*City
*State
*Zip
*Phone
*Email
*What type of organization:
Local Church / Missionaries / Conference Committee / Evangelist
Official UMC Affiliated Organization - including (Colleges,Universities,Seminaries)
Other Non-Profit Agencies
All Other Outside Vendors
*The cost for Local Churches/Missionaries $20/table

How many tables are you requesting?

*The cost for Other Official UM Agencies is $30/table

How many tables are you requesting?

*The cost for Other Non-Profit Agencies is $50/table

How many tables are you requesting?

*The cost for Outside Vendors is $200/table

How many tables are you requesting?

Local Church/Missionary selection - Your cost should be (pending approval) :
*Describe your Mission/Business
Other Official UM Agency selection - Your cost should be (pending approval) :
Other Non-Profit Agency Selection - Your cost should be (pending approval) :
Outside Vendor Selection - Your cost should be (pending approval) :
Vendor Parking Permit Request

Please indicate your Make, Model and Plate Number

List any special requirements below:

Remember, this is only a request for display space. 

Do not submit any payments until you receive an email notifying you that your request has been approved. 

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